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Category: Database Management

An Expert Look At The Advantages Of Microsoft Access

Advantages of Microsoft Access

An Expert Look At The Advantages Of Microsoft Access

Advantages of Microsoft AccessThere was a day when Microsoft Access was incredibly frustrating. I spent days looking around the software in an attempt to find the functions and flexibility that I needed. Access was the only affordable solution for me, but it didn’t do everything I needed it to do. Back then, in the 1990s, software was incredibly expensive… as it is still today. Microsoft Access, as part of Microsoft Office Professional, is accessible and already on most of our computers. The software today has come on leaps and bounds. It is much better than that software that I struggled with in the 1990s, and Microsoft has done a great job of getting it to a position where it is versatile enough for most business requirements.

So let’s take a look at some of the advantages that I have found in Microsoft Access.

Compatibility

It is possible to connect Microsoft Access with other databases. For example, it is possible to use Access as the front-end and plug into database applications that are more scalable at the back-end, such as Microsoft SQL Server.

Deployment

It is easy to deploy. Even sharing the database is simple and can be achieved in several ways. It is set up to work with your local area network. Of course, it’s also easily integrated with your other Microsoft software and can be tied into Excel and pivot tables in just a click or two. The development time is far decreased over most other alternatives. Objects and components are off the shelf, and wizards and templates are there, ready for you to get going.

Reports

Reporting is simple and effective. The built-in reporting tools available in Microsoft Access are a real positive aspect. There are very few database applications that have such excellent reporting features built-in.

DBA programming

The DBA programming feature provides professional, functional, and refined database systems. It really is possible to take the software and use it for some comprehensive requirements. It’s not as limited as it was back in the 1990s.

Price

Finally, this is the most cost-effective way to get your database up and running in a flexible, scalable, and usable fashion.

On top of all this, it is something that can be managed in-house in most circumstances with consultancy and guidance from consultants.

As Microsoft Access has improved as software, functionality has been added and it has become a really powerful system. With both 2007 and 2010, Microsoft Access has great web flexibility, meaning you can share over the Internet as well as your Local Area Network. Certainly, the software has moved with the times and it now is a perfect solution for many businesses.

The Top 5 Tips From Microsoft Access Help

Microsoft Access Tips

Your 5 Keys to Easy Microsoft Access Database Editing 

Microsoft Access Tips

Microsoft Access has advanced massively over the last 20 years. It is now a rich application that provides excellent out-of-the-box functionality. It is now compatible with other applications and can be used to create a productive and functional solution that can meet all your business needs. Often, people that are looking to work with Access don’t fully understand the functionality that Access has to offer. So to help counter that, here are my top 5 tips to help you with Microsoft Access.

Database Entry

Entering information into tables and forms is, of course, very simple… and Microsoft Access makes it intuitive. On top of this Microsoft Access includes keyboard shortcuts to enhance the usability through better navigation and editing processes. CTRL + adds a new record. CTRL ‘ takes the value from a previous record and replicates it in the corresponding field in the current record. Using the F2 key provides the opportunity to edit a record. There are so many ways to improve the usability of Microsoft Access. Make sure you check out the help file in the program by looking for “keyboard shortcuts”.

The Object Properties Dialog Box

Keyboard Shortcut KeysItems in the navigation pane and database window have properties that are hidden in which you can add narratives and also remove the object from the screen. There is a keyboard shortcut available in the form of ALT + Enter or you can “right-click” -> Properties. Once you have hidden an object, it will be gone from view until you select the option “Show Hidden Objects”. Utilizing this function is primarily adopted for sensitive items such as Action Queries and can be very useful.

Application Starter

It is possible to open a form on your welcoming screen instead of the navigation pane or database window. This can help make it a richer front-end. You can also stop the startup by pressing and holding “shift” during the database file launch.

Reporting In Access – Combine with Excel?

Reports are numerous in Microsoft Access database. It includes pivot tables. However, most people will be more comfortable with Excel’s pivot tables. It is possible to take data from Excel and link it to the Accessdatabase. The two applications, both being Microsoft, are great for integration and Excel also provides the added benefit of having a file that can be sent by email.

Updating Bulk Data

If you have a big update to do and it involves a pattern, then there is a function called “Update Query”, which enables you to dictate the criteria and also include calculations. A typical example of this is with an online store: A price increase of 5% across the board could be done through a formula update query. Updating each price manually could be a time consuming nightmare, but running an update query is fast and simple. There are so many different options available in Microsoft Access. It’s a far more powerful tool than most of us give it credit for. Get your head into the system and understand how it can help improve your business and you really will benefit from an efficient, productive, and profit-increasing piece of software.

© 2013 Phoenix Consultants Group, Inc.

How To Choose The Best Database Programs

Database Programs

How To Choose The Best Database Programs

Choosing the best database program for your business will transform columns and rows of data into priceless information to make your business efficient and competitive. Databases certainly aren’t just about the columns and rows.

Different businesses have different uses for their data. Some databases are nothing more than mailing lists that require a minimal amount of information but have a very powerful function in the business. Other databases have product inventories that need to be constantly updated as sales are made online and offline. Others are even more complex, tracking the full lifecycle of a product through manufacture and distribution.

Whatever data your business is able to collect, it is important to know how to get the best out of it. Here are some tips to help you select the best software.

A Lot of Different Options

Database ProgramsThe first thing to note is the plethora of options available for you through the different types of database management systems. We now have web-enabled, server-based, desktop, cloud, and so many more different means of accessing database technology. Traditional databases are just a part of the offering nowadays. There are even targeted systems, such as column stores, unstructured information, in-memory; and each and every one of these can add value to organizations in different ways.

Each system has advantages and disadvantages and what’s important is selecting the best database program that is right for your business. The minimum necessities that are required are a suite of tools for customization, frequent updates, and reliable, expert support.

The process of choosing the best database program can be time-consuming, but it’s well worth the investment in the long run to ensure business scalability, efficiency, and profitability. Having a trusted partner at your side, through a consulting company, really does pay dividends.

Desktop Solutions

Desktop solutions are generally for single users and are cost-effective for people that really just need a database on their computer. Many people will use Microsoft Access or a very low-cost solution.

Server-Based Databases

A server-based database is designed for multiple users and enables the storage and manipulation of significant amounts of data. The most popular server-based systems are Oracle, Microsoft SQL Server, and MySQL. The cost implications of server-based solutions are pretty high.

Web-Based Database Management

Naturally, these days, most things are integrated with the Web. The most popular product available as a web-based solution is Microsoft Access, and it is relatively inexpensive.

With websites increasingly being the feeder for databases, web-based solutions are an exciting proposition. It is important to consider your data uses when you are selecting your database software. You need to look at the value you gain based on the different tools available to you. Your budget and your company size will also be important.

Steps to Take

Choosing the Best Database ProgramForm a strategic plan to understand the importance of the software to your business so that you can understand the financial implications. Drill down into the exact information you want to collect so that you can understand the impact it will have and ensure that you will get maximum benefit.

Whether you choose a custom solution, an off-the-shelf package system, or a tailored off-the-shelf solution, will depend on your needs and budget. Certainly, if you need something particularly complex, then a server platform will likely be best. If budget is your primary concern, then a desktop-based database will suit your needs perhaps most affordably. If you’re looking for flexibility and cost-effectiveness, then web-based solution may interact best with your business.

Web-based solutions also offer customer relationship management and content management systems combined, and also maximize efficiency. It is important to also think about data protection to ensure that the company you choose meets the guidelines set out by the relevant security standards councils.

Key Concepts and Definitions

Here are some key concepts you should understand well when considering database software.

Database

Databases are collections of data stored for business purposes in columns and rows and accessed to manipulate, provide reports and generally understand the business.

Database Management System (DBMS)

These are tools and software that are utilized in order to create and manipulate databases. They catalog, capture, and run queries on data. They also enable businesses to manage and organize data that arrives into a database and provide ways that users can modify and extract the data in order to suit the specific business needs.

Non-Relational Database (No SQL)

Unstructured information, such as tweets, emails, documents, and so on will need a database that is designed for this purpose. Many databases have information that is particularly organized and structured and can be nicely slotted into columns and rows. If this isn’t the case, then No SQL is the solution likely to work best.

Primary Key

This is a column in a database that is unique and identifies the entry into a database. For example, it could be a customer number or a social security number.

Schema

This is the structure of a database as defined by formal language. Relational databases have schema defined as tables, fields, relationships, indexes, functions, and sequences.

Structured Query Language (SQL)

This is a very common language used in programming to create and manipulate databases. It is the basis for relational databases and provides the ability to input data, create new tables, purge databases, and so on.

 

So there you have it – some tips on how to choose the best database programs and also some of the language that you’ll need to know to have good discussions with IT companies.

Database Tracking Systems and their Value to You and Your Business

Database Tracking

Database TrackingDatabase tracking systems come in a variety of forms and serve many different business purposes.  For example, one may use a database tracking system to catalog library book usage – check-ins and checkouts, reservations and holds, etc.   Alternatively, such systems may also be employed in the ongoing recording of construction asset and material locations, conditions, and projected values.

Additionally, database tracking software may encompass the ongoing understanding of the contents of a database itself.  For example, any effective sales representative needs to be familiar with the current offerings of the business they represent.

Rather than downloading a product catalogue every few weeks, database tracking software would highlight the changes that have occurred in the database since it was last viewed, enabling greater sales effectiveness and information efficiency.

In fact, business in the modern world is all about efficiency, and efficiency, in turn, is dependent on reliable and current information.  Data organization and structure is the key to relevant and up-to-date information.  Today, the contents of databases arrive from a myriad of different sources in distinct formats, through numerous data transformations and conversions, and via any of a number of devices.
With such complexity in the way data is input into a database, there is an inherently increased risk that the integrity of the data may be compromised.  Database tracking systems are specifically and uniquely designed to prevent such catastrophe.  They do so by carefully monitoring the flow of information, coordinating the influx of complex data from its many sources, effectively integrating the information into the database, ensuring organization and usability, and safeguarding against data compromise.

You may be thinking, “This is all very well, but what does all this  have to do with MY business?”  Well, no matter your business size or type, database tracking systems allow for:

  • Greater process efficiency
  • Increased information integration and organization across business divisions
  • More efficient and comprehensive reporting
  • Greater understanding of your client profile, customer behaviors, and overall product satisfaction
  • More effective business strategy design
  • Earlier identification of business challenges and issues
  • More informed decision-making

Database Tracking Scheme

Furthermore, from a data integrity point of view, the employment of a database tracking system could mean the prevention of catastrophic business failure.  For example, the compromise or loss of an online or other business database could result in serious direct financial loss.  Additionally, the accompanying loss of business credibility and industry reputation may incur ongoing losses in the future.  In today’s highly competive and unforgiving business atmosphere, no organization can afford to be seen as careless, disorganized, and/or inefficient.

Databases are the lifeblood that enables effective and profitable business to deliver their services, both online and offline.  With the right help, the installation of a properly designed and reliable database tracking system is relatively quick and simple.  Strongly consider pursuing the greater piece of mind, stability, and security that a database tracking system can provide for your business.

Microsoft Access Database Training and Custom Software Applications

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Мoѕt companies uѕе ѕоmе form оf data storage. It іѕ common tо stоrе large amounts оn information іn а database system, and staff should hаvе good Microsoft access database training in order tо meet the needs оf the company. Тherе аre different types of databases, but essentially іt comes down tо the right ѕуstеm fоr the business need with custom software applications.

If you wish to ѕtоrе millions upоn millions оf data, it iѕ better tо gо for а database ѕуѕtеm such aѕ SQL Server and custom software applications. Thеѕе systems аrе used bу the banking industry tо hold their vast amount of customer informаtіоn. Тhеу also offer better security than smaller database systems which is vital when dealing with millions of users.

If уоu аre looking tо hold records in the hundreds or thouѕandѕ, then а smaller database system maу bе preferable. Microsoft Access іѕ а good example іѕ the industry leader іn ѕmаll desktop databases.

It iѕ commоn to have Microsoft Access database training іn а smaller system, such аѕ MS Access bеfоrе moving up tо а full blown ѕуѕtеm lіkе SQL Server. А MS Access database will give yоu а good grounding іn how database systems work and аn understanding of relational database theory. If уоu аrе having Microsoft access database training іn a corporate full blown database ѕуstеm, then іt іѕ unlikely tо involve screen design. MS Access is а rapid application tool and allows уоu tо create stylish screens tо enter data. More serious systems such as SQL Server hоwеvеr are primarily used for storing and retrieving data. Тhе screens wіll bе designed bу using another tool.